Board Roles

This page documents the various roles that the Board does.

Alphabetically by title:

• Boardmember
• Chair
• Events Producer
• Newsletter Editor
• Northwood Liason
• Past Chair
• Phone "Tree"
• Secretary
• Second Salon Sunday Host
• Social Media Editor
• Speaker's Bureau Coordinator
• Treasurer

Boardmember

• Preparing for and participating in meetings
• Making decisions about the direction of the organization
• Keeping an ear to the ground for news items, events etc. of interest or urgency to the organization and bringing them to the attention of the rest of the Board and Newsletter Editor
• Increasing the diversity of the Board and representing their corners of the communities
• Keeping Board discussions confidential
• Generally promoting the best interests of the organization and supporting decisions of the board

Chair

• Chairs Meetings - or delegates
• Makes sure that the things we've promised to do, get done
• Makes sure that people who take on work have the proper resources
• Here's Dan's essay on Being The Chair
• Currently: Barend

Events Producer

• May "pitch" the event to the Board and request support and feedback
• Requests resources - people and money - from the Board or Membership
• Manages the event production
• Position should rotate so everyone gets experience, with help and advice from others.

Newsletter Editor

• Collects and arranges content for the newsletter
• Sends Newsletter out on the 1st of the month
• Scans for upcoming events of interest to the membership
• Arrange for Newsletter to be posted in social media and web page.
• Currently: Barend

Northwood Liason

• Books our space with Northwood
• Checks that the booking is still OK
• Maintains a relationship with Northwood space booking person
• Currently: Anita

Past Chair

Who fills this position: The Past Chair of Elderberries is a non-voting Board position filled by the immediate Past Chair.

Should the immediate past chair decline or be unable to fill the position, the Board may either choose to leave the position unfilled, or offer it to any previous Past Chair.

This position may not be combined with any other Board position.

Duties of the Past Chair :

• attends and participates in meetings of the Board and of the membership
• provides organizational continuity and historical perspective
• chairs the Nominating Committee
• chairs Elderberries Meetings in the absence of the Chair
• represents Elderberries in meetings with other organizations, if requested by the Board

Phone "Tree"

• Calls the handful of members who have asked to be phoned as requested.
• Currently: Pauline

Second Sunday Salon Hosts

• Runs the meeting according to the document Dan wrote

Secretary

• Records meeting notes and makes the available to the Board
• Sends out notices
• Responds to email queries (only a handful per month.)
• Currently: Dan

Social Media Editor

• Posts notices to social media
• Responds to queries that come in from that channel
• Currently: Dan & Anita

Speaker's Bureau Coordinator

• Responds to requests for speakers
• Contacts volunteer speakers and chooses the team for a particular event
• Takes the initiative to contact potential audiences and coordinate events
• Currently: Allison

Treasurer

• Keeps track of income and expenses
• Reports on them at every meeting
• Answers questions as required
• Treasurer makes sure that there is separation of financial duties
• Currently: Anne