Board Roles

This page documents the various roles that the Board does.

Alphabetically by title:

• Boardmember
• Chair
• Events Producer
• Newsletter Editor
• Northwood Liaison
• Past Chair
• Phone "Tree"
• Secretary
• Second Salon Sunday Host
• Social Media Editor
• Speaker's Bureau Coordinator
• Treasurer

Boardmember

• Preparing for and participating in meetings
• Making decisions about the direction of the organization
• Keeping an ear to the ground for news items, events etc. of interest or urgency to the organization and bringing them to the attention of the rest of the Board and Newsletter Editor
• Increasing the diversity of the Board and representing their corners of the communities
• Keeping Board discussions confidential
• Generally promoting the best interests of the organization and supporting decisions of the board

Chair

• Chairs Meetings - or delegates
• Makes sure that the things we've promised to do, get done
• Makes sure that people who take on work have the proper resources
• Here's Dan's essay on Being The Chair
• Currently: Barend

Events Producer

• May "pitch" the event to the Board and request support and feedback
• Requests resources - people and money - from the Board or Membership
• Manages the event production
• Position should rotate so everyone gets experience, with help and advice from others.

Newsletter Editor

• Collects and arranges content for the newsletter
• Sends Newsletter out on the 1st of the month
• Scans for upcoming events of interest to the membership
• Arranges for Newsletter to be posted in social media and web page.
• Currently: Barend

Northwood Liason

• Books our space with Northwood <--- contact info on that page
• Checks that the booking is still OK
• Maintains a relationship with Northwood space booking person
• Currently: Barend?

Past Chair

Who fills this position: The Past Chair of Elderberries is a non-voting Board position filled by the immediate Past Chair. Should the immediate past chair decline or be unable to fill the position, the Board may either choose to leave the position unfilled, or offer it to any previous Past Chair.

This position may not be combined with any other Board position.

Duties of the Past Chair :

• provides organizational continuity and historical perspective
• attends and participates in meetings of the Board and of the membership
• represents Elderberries in meetings with other organizations, if requested by the Board
• Currently : Lynn

Phone "Tree"

• Calls the handful of members who have asked to be phoned as requested.
• Currently:

Second Sunday Salon Hosts

• Runs the salon according to the document Running A Salon

Secretary

• Records meeting notes and makes them available to the Board
• Sends out notices
• Responds to email queries (only a handful per month.)
• Currently: Dan

Social Media Editor

• Posts notices to social media
• Responds to queries that come in from that channel
• Currently: Dan

Speaker's Bureau Coordinator

• Responds to requests for speakers
• Contacts volunteer speakers and chooses the team for a particular event
• Takes the initiative to contact potential audiences and coordinate events
• Very common dialog:

educator: Are you available 3:00-4:00pm on Monday, Wednesday or Friday three months from now?
us: yes
eductor: No I mean, which of those are you available for?
us: all of them
educator: Which works better?
us: none, they’re all the same, just pick one
educator: Well, how about a Wednesday?
us: sure
educator: But which Wednesday?
us: It doesn’t matter.
… and so on :-)  Doing it by email is an extremely protracted process.

• Currently: Allison

Treasurer

• Keeps track of income and expenses
• Reports on them at every meeting
• Answers questions as required
• Treasurer makes sure that there is separation of financial duties
• Currently: Kaitlin