2024-06-09 Meeting

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Raymond Taavel Birthday Party

Contents:

• Plan A & Plan B
• The Program
• Volunteer Jobs
• Groups & People To Invite

Date of event: June 9, 2024

There are two plans, Plan A & Plan B.

Either event should have... say.. three volunteers. We'll ask the Remembering Raymond Taavel FB page and the elderberries for volunteers.

We call Plan A or Plan B at 10:45AM on Sunday. At 11:00AM, Dan updates

• the H•R•E event notice here
• the Facebook event AND
• sends out an email to elderberries-all

Plan A: good weather for a picnic.

• Location: Raymond Taavel Park
• There is no need to officially book the park via Halifax Parks & Recreation
• Setup starts at 12:30 - chairs, tables, beverages & BBQ
• Volunteers take turns at the BBQ
• People show up at 1:00
• We do the program (below)
• People can leave at, say 4:00pm
• Pack up stuff at 4:30

Plan B: bad weather, no picnic

• Location our regular space at Northwood
• Setup starts at 12:30
• We will not be able to cook anything.
• Volunteers handle the front door, the raffle etc.
• People show up at 1:00
• We do the program (below)
• People can leave at, say 3:45
• Pack up stuff at 4:00

Program

• Gather, get snacks, get comfortable
• Call to order
• Land Ack
• Welcome
• Short speech, maybe by Lynn or Darren
• Anyone may come to the mic to share a story of someone who has inspired you or perform a song
  • Lynn: story about the first time she saw someone with a pink triangle on — Robin
• Cake Cutting
• Social time

Volunteer Jobs

• Emcee: Barend?
• Cake: Renée
• Photographer: Renée
• Greeter / Ambassador
• BBQ: Dan's Paul
• General tasks 1
• General tasks 2

Bringing

• Renée: Chairs
• Allison: Chairs

Groups to invite

• Raymond Taavel Facebook group: first notice
• Pride Committee: first notice
• Darren Lewis first notice
• Ask Jessica Webber who else should be invited.
• Raymond's family - Darren has invited them; they've asked us to take pictures.
• Darren Lewis official invitation
• Create Facebook event https://gay.hfxns.org/RaymondTaavel
• Wayves article
• Elderberries Membership: special advance invitation
• Pride Committee: full invitation
• Raymond Taavel Facebook group: full invitation