2018-03-07 Meeting

Meeting came to order at 6:45 at Dan's place with retsina and fingerfood.

Present: Allison, Anita, Barend, Dan (notes), Lynn

Regrets: Scott

Old Biz

Q: Double check: did we officially or unofficially decide that Hugo Dann was not on the board any more? A: Officially: we removed Hugo from the list at the last AGM.

New Biz

Lynn: Elderberries Nominating Committee

Nominating committee: Lynn, Scott & Carolyn Gesner.

The Committee has produced both terms of reference here: Nominating Committee and some nominees (below.)

We need the board to decide how many wish to be on the board again.

For our upcoming AGM:

• Dan says, "I would be very happy to not be chair if we have another chair."
• Re-running: everyone who's on the board now.
• We do have three possible hot prospects: Mike Sangster, Bernadine Lapointe - wants to be secretary, and Anne Bishop.
• CAROLYN (via Lynn) will contact Anne Bishop.
• LYNN will contact Laura Shepherd.

AGM:

• Date: May 13, Mother's Day. This is about a month late. We promise to do it in the right time frame next year (it's already scheduled in on the Program Ideas page.)
• Special Guest: ALLISON will contact Suzanne about El Camino

Financial Report

• Mugs cost $125
• Catering for last meeting: $95
• Reveue / Donations from February Event: $306.85
• New Balance: $751.80

Programming

• JUNE: DAN will contact Sheri about talking about the Shar Shaloom Synagogue & LGBT stuff
• JULY: Pride Week Event
• AUGUST: Picnic exactly like last year
• ANITA will check with Tim about when his party will be
• SEPTEMBER:
• OCTOBER:

DAN will check in with Robert Wright, "Robert Wright: How can white folk be allies to the black & gay community in Halifax."

This Sunday

• Dan will be taking notes. so we need someone to moderate.
• ALLISON will chair the meeting

Pride Event

Name: Elderberries LGBT Elders Salon. Four hours session, ending no later than 9pm.

• A large space, say, the floor part of the big auditorium at the library, or maybe the much smaller Bus Stop Theatre or ex Company House
• Finger food and refreshments at a table
• Maybe a bar, proceeds going to the Youth Project
• Maybe Chris Aucoin’s history exhibit set up on a table in one corner
• A few things to sell - maybe bound copies of Scott MacNeil & Reg Giles’ story cycles, mugs, Robin’s This Way Out, or other stuff

And then two of:

• Computer with big screen and a slideshow of old photos, with two Elders to narrate and answer questions.
• Round table with another couple elders telling stories of The Olde Days and arguing about the finer points of who-and-why
• Human Library format one-on-one interaction with an Elderberry

Budget (that we ask Pride for)

• $400 catering
• $500 for space
• $300 for misc expenses

Discussion

• Lynn: maybe add Robert Wright hosting a Reading Out Loud event. You read a piece from an LGBT author. Each reader gets 7-8 minutes.

DAN will contact Robert and find out if he's doing this, or something else, during Pride.

BUDGET: adjust budget to $300 catering, $300 venue, $200 honoraria, and offer Elderberries to finance $300 of this.

BAREND: may coordinate recording this.

We need to book the venue as soon as possible.

Bar: as long as it does not exclude youth

Possible Locations:

• Main Branch
• North Branch Library
• Bus Stop Theatre
• CoHo if it's book-able
• Shirley Burnstein Room or surrounding room.