Editing ZoomProcedures

=How To Run A Zoom Meeting= Dan calls this a "Zoom Room" because it is literally the location where we meet. It has an address just like a building address and room number. ===As soon as the meeting is scheduled=== # Get the owner of the Zoom account (as of 2020, Dan) to schedule Zoom meeting. # Dan will reply with "The Zoom Link" that looks something like this: https://us02web.zoom.us/j/6633273298?pwd=MFpSZnROd1J5YmFvUmtsTkQ4V3RXUT09&omn=86738177019 # Once you have this Zoom Link, you can run the meeting anywhere, on any device. # Think about the physical location of where the meeting will be held and consider these questions: ## What laptop or phone am I going to use for this meeting? ## How will I get network access for it? ## Where will I place the laptop/phone so the Zoom participants can see and hear what they need to? # Add the Zoom link to all meeting invitations. Reiterate the date and time and include the words, "Halifax time." ===On the day of the meeting=== # Show up a half hour early because: ## There will be some fussing, and ## You want to have the Zoom Room open, say five, minutes before the event starts. # Open the Zoom link on the phone / laptop (Dan calls it, "Opening the Zoom Room") to make sure you have network connectivity. The room can be open long before the scheduled meeting start. # Get the power supply for the phone / lap top arranged # Place the phone / laptop in a secure place # Make sure the wire is not a trip hazard ===During the meeting=== # Within reason, greet people as they join # Remind the secretary to count Zoom participants # Make sure the Zoom participants feel like they're being heard ===After the meeting=== # Thank the Zoom participants and close Zoom # Pack up ---- Congratulations, you did it. This page is in the [[HowtoCategory]]

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