Editing revision 3 of 2025-07-11 Meeting

Elderberries Board Meeting 2025-07-11 ... at Lynn Murphy's and on Zoom. Present: in person: Nathan, Barend, Renée, Lynn (host), by Zoom: Pauline & Dan Regrets: Kaitlin The meeting came to order at 2:15pm BBQ on Sunday the 13th: * at 10:00 Sunday, based on weather, Dan will call BBQ in PPP or a regular pot luck, and email the members * Dan will pick up 2 dozen hots and hams and 1 package of vegarian hots even though they will probably be waste * Dave LeBlanc will help Dan move the fridge, BBQ & propane tank to the party and back Changing Banks * Dan: we need to appoint someone to bell the cat - that is, do this. * ACTION: Board members will talk to a variety of banks and report back Accounting for Anita’s fund * Ideas: ** Anita's fund will not be around for very long -- months. ** And other projects will come along, and ** In general we need to keep track of how much money we have in the bank, vs how much we've allocated to projects, yielding how much we have actually to spend . * Motion: Barend: Kaitlin & Dan will keep track of how much of our money is part of the Anita fund (and other money we’ve committed to). Passed. Financial Report by Dan * Bank: as of the end of May we had $1,846 in the bank, $1,166.34 of which is the Anita fund, leaving $679.66 that belongs to the Elderberries New Chair * It would make sense if we could appoint a vice-chair who was ready to take over for the chair when the time came * We could just imply that the Vice-Chair usually becomes Chair. * The definition of the Vice-Chair's duties are in our By-Laws, [https://gay.hfxns.org/pics/ElderBerries/Bylaws.pdf here.]: specifically item 37: "37. The Vice-Chair shall perform the duties of the Chair during the absence of the Chair, or when the Chair may request them to do so." * Motion: Nathan: That Lynn sends a letter to the general membership inviting them to become the Vice Chair. Passed. Updating Jacqui’s Proposal Letter Of Support * ACTION: DAN will update the letter of support for Jaquie’s project Fundraiser * We can write a letter similar to the one we did during Covid asking the members for $$ * ACTION: LYNN will compose a fundraising letter for the new year Meeting was adjourned at 3:50pm

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