Editing revision 54 of 2019-07-22 Salon

This page is for planning the 2019 Elderberries Salon during Pride Week * Date: Monday, 22 July, 2019, 3-7pm * Location: Unitarian Universalist Church, 5500 Inglis St * Attendance: about thirty people * Feedback on the event and changes for the next one can be found here: [[2019-07-22 Salon Feedback]] * [[SalonIntroduction|The introduction we read at the beginning of each session]] ===Feedback From The Survey=== Respondents: 2 speaker/moderator; 2 member of the audience; 2 volunteer/team member. What worked well? * Location, knowledge of speakers * The location. An intimate setting is great for something like this. * The space that it was offered * The format was satisfactory for the time I was able to hear the presenters. What could be improved, and how? * Venue. IE air conditioning * Nothing to note. AV was great. * No hot food, just sweets etc., tea, coffee and cold drinks * my suggestions: ** 1. have a clear Moderator ** 2. consider seating so 'Speakers/Panel' can be easily seen by all ** 3. have someone responsible for passing microphone around, especially when audience members are speaking. [hard to hear; probably won't get on the audio; etc etc] ** 4. be clear about what will happen with audio files [eg I was not comfortable speaking as I didn't know what would be happening with the audio] ** 5. make it shorter - eg 1.5 hours talk with 10 min break mid-way; 30 min social after - then clean up; maybe 15 mins social before ** 6. have specific questions or topics which could be timely every year and 20 +/- mins on each topic - or, at least, 15 mins of speaking by panel [4 speakers - 3 mins each with intro and sum up by moderator]. then 5 mins for comments/ questions from the 'audience'. ** 7. plan for a variety of panel members ** 8. call it something 'then and now' so it encourages interaction among generations. ** 9. clear intro for each topic, with possibly some context/set-up for new arrivals or people not familiar with the scene. ** 10. another option - 2-1 hr sessions on specific topics and call it a workshop. * Perhaps either change the name of the activity or somehow promoting the event so that more will attend, both elders in the community and young people. I am no public relations expert, but I believe the information about the event needs to WOW people so that more will attend. * Include youth at the table to compare then vs now. And the food and drink in particular? * Great. * Refreshments were great. * fine * The variety and amount of good was just great; however, it could have arrived earlier so that what needed to be cooked was not done at the last moment. This prevented me from being able to hear more of the presenters. * Awesome! Any other thoughts? * Let other speakers know who the speakers are. There was conflict * None that I can think of. Elder awareness should become a focus of regional, and national Pride platforms. * Less work in the kitchen means everyone can attend at least some of the event. * not at the moment * An air conditioned venue would have been so welcome. I was impressed with the number of young people in attendance, and I hope we can improve upon that for next year. All in all, I was impressed and I thank you and Pride for ensuring the event was held this year. ----- ===To Do List=== (most of these refer to sections below) * [x] Form the production team * [x] Find a venue, set a date * [x] Invite Storytellers * [x] Reprint brochures * [x] Print more mugs? * [ ] Listen to last year and make up intro to session notes "It's traditional to start any LGBT gathering with coming out stories". Thank you to UU Church & mini history. Mention the Archives Project. * [ ] ANITA will make up 5x5 card bundles for sale for $8 each * [ ] That morning: Buy Ice * [ ] Wireless mic ===Setup On The Day=== (roughly in order) * [ ] Dan: Bank: get honoraria $$ * [ ] Dan: Pick up Chris history display * [ ] Get tables in place: ** table for history display ** greeting table for Trish. Ask Me Anything Cards + Brochures + Mugs ** big table for the speakers ** Small tables to sit around in the front Parlour ** One table for food in the back Parlour * [ ] Tablecloths on tables * [ ] Check audio system and set up mics * [ ] Assign available volunteers to the "Techs" section, below. * [ ] Fold brochures ===Planning=== * Feedback on the last year's event and changes for the next one can be found here: [[2018-07-22 Salon Feedback]] * [http://bonmot.ca/Elderberries/library/2018_Pride_CEFP_Proposal Here are several variants of the original proposal] * Record the stories for posterity? Yes. Audio only. * Do we need bridge funding? Probably not but if so, Dan can do it. * Get a sample Safe Spaces document from Adam? Would rather do "Brave Spaces" * Ditto Active Listener training powerpoint People * [x] find and invite 4-6 Elders, culturally diverse * Maybe start with people who were active at the beginning of GAE ===Room Layout=== * [x] Room layout: big table with extra seats around it. * Welcoming desk in the Front Parlour + Mug Sales * Food Table in the Back Parlour * Big long table for Chris' History display ===2018 Facts=== * 2018 Storytellers: Barend, Lynn, Eric Smith, Mike Sangster, JJ Lyon, Robin Metcalfe, Laura Shepherd. * 2018 Storytellers invited: Carol Millett (invited by Lynn, didn't hear from). Carolyn Gesner: stuck in NB. Bernadine: Medical issues. * 2018 Storytellers, regrets: Chris Aucoin (inv. by Dan) No, working that afternoon. Gloria Borden (inv. by Barend) Can't make it. Clove Haviva (email below.) "I grew up and came out in the USA, I have positive stories about high school, wall street anti-nuclear action spontaneous orgy, rural new york lesbian community, michigan women's music festival, open lesbian lands in 1979..." Clove showed up and did participate. Deb Mathers -- room was too crowded. Kath Cure: didn't show up. * 2018 Volunteers: Clove Haviva <Clove.Haviva@umanitoba.ca> avail 3-6, suggested 4-6. Can pick people up. Laura Shepherd: can pick people up. Mike Sangster I'd prefer to volunteer closer to the afternoon, between 1-4 instead of 4-8, but I can make myself available at any point. 902-818-3896. Richard Crooks: I am good all day after 12. Colleen d'Orsay cdorsay@hotmail.com. I have that whole day blocked, so anytime. Seth Wahlin-Stern <seth.wahlin.stern@gmail.com> I'm good from 1-3:45. I can come back at 7 to help with clean up as well. * Costs: (planned/actual) Catering: 300 / 472.14. Space: 400 / 300. Honoraria: 200 / 140. Tech: 200 / 55.37. Promotions: 0 / 30.00. Display 0 / 30.00. Total: 1100 / 1027.51 ===Storytellers, Confirmed=== (+ requests) * Lorne Izzard -- DAN (Rum & Coke) * Bob Frederickson -- DAN * Jane Kansas (FB) -- DAN * Ramona Westgate (FB) -- DAN * Chris Frazer — ANITA * nuri (trans person who spoke at the last one) nomazerun@gmail.com -- DAN * Carolyn Gesner - LYNN ===Storytellers Invited=== * ''People who were invited but we haven't confirmed, listed here'' * [/] Miss Vicky — DAN (has asked Cecil) 902-405-1283 * [ ] Mike Davies-Cole -- DAN <michahalifax@yahoo.ca> bad email * [ ] Andrea Currie * [ ] Tom Burns * [ ] John Marr * [ ] Nancy Brister - lives in the valley * [ ] Diann Graham * [x] Dan will ask Rebecca Rose for suggestions * Chris Aucoin -- not feeling well enough to come * Glenn Walton -- ANITA (just didn't show up) ===Storytellers, Regrets=== * ''People who couldn't come get listed here'' * John Smith — DAN. He is leaving on a road trip to Quebec that morning * Gloria Borden -- BAREND " busy with visitors, AND not a "gay woman." * Kim Vance -- DAN - out of town * Meredith Bell no, has to work - ANITA * Jane Morrigan — no, sick -- ANITA * Sue Burns - no — ANITA * Anita Martinez -- no, can't talk about herself * Maureen Shebib -- DAN -- not this year, mshebib@eastlink.ca * Donna Ross (FB) has to work -- DAN * Reg Giles -- has to work — DAN ===Techs=== * [x] Moderator: Pauline! Yay! * [x] Host 1: Trish * [x] Host 2: Norval * [x] Food Manager: Richard ** [ ] Food prep / server 1: Seamus ** [ ] Food prep / server 2 * [ ] Active Listener 1: someone to talk to people if they get overwhelmed. * [ ] Active Listener 2 * [ ] Recording Tech * [ ] Set Dresser 1 * [ ] Set Dresser 2 * [ ] Set Dresser 3 ===Volunteers=== & when available * Doug Fevens: co producer * Richard Crooks: Food * Pauline: Moderator * Barend Kamperman * Darlene Webber darlenewebber@hotmail.com noon -- 5pm * Linda Furlought <linda.furlought@gmail.com> Noon - 4pm I can be a greeter, food host and help set up. * Trish Spark - welcome desk out front * Clove Haviva <clove@eastlink.ca> 3pm - 6pm * Seamus * Norval * Warren (was paid) ===Equipment Etc=== * [-] Signage * [X] Computer & projector for slideshow from Dan & Allison * [x] Chris Aucoin's History Display * [X] 6' table for the catering * [X] Clean bathroom * [ ] $30 Donation to ACNS to cover costs of the display. * [x] $20 bills + mugs + cards for honoraria ===Costs=== || ||Planned ||Actual || ||Catering || 300|| 390|| ||Space || 40|| 40|| ||Honoraria / expenses* || 160|| 140|| ||Tech || 100|| 50|| ||Promotions || || || ||Display || 40|| 0|| ||''Total'' || 780|| 620|| Sources: $230 from Elderberries, $550 from Pride * honoraria = $20 each + a mug, about a $15 cost. ===Music=== * Maybe something tuned to Radio Dismuke or a similar playlist - BEFORE the event and after. ===Dan Packing List=== * [ ] Laptop, power supply etc. * [ ] A few copies of this document * [ ] Bluetooth receiver + cables * [x] Mugs * [x] Brochures * [ ] Rainbow Beanie * [x] Cash Box * [ ] Duct Tape * [ ] Several extension cords * [x] Voice recorder and a tripod for it * [ ] Sticky Labels for Speakers * [x] Recipe cards for "Ask Me Anything" * [ ] Honoraria ===Others=== * [ ] Guest Book ==Expenses== ''List expenses by person here'' Donations * ''List donations, value and who provided them, here''

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