RunningASalon

This page documents how to run a regular Elderberries Salon.

You can copy this into the planning document for a specific meeting and fill it out:

Who....

• Is Event Producer (the overall boss): ____________
• Brings Coffee: ____________
• Brings Cutlery, plates, bowls, napkins: ____________
• Brings Tablecloths: ____________
• Brings Donation Box: ____________

During

• Room Setup: ____________
• Greeter for new members: ____________
• Emcee: ____________
• Shusher for Overtalkative Members: ____________
• Photographer: ____________

Attendee Count

• Attendance:

Historical: Salons At Northwood

Opening Up

Double check the start time. Plan to be there at least 15 minutes before.

When you get to Northwood

• Take some notice of how the tables and chairs are set up. Doesn't have to be perfect.
• Reset the room to fit our event
• Set a little table and chair by the door for the greeter
• Set up a table for the food
• Find our box in the closet
• Find a water jug in the "Adult Day Program" fridge
• Put out cutlery, plates & napkins

Ask the first regular / board member who arrives if they'll be the greeter. The greeter says hi to people, may introduce them if they're new, and gets them to sign the guest book or write their name on something.

Running The Meeting

1. Check if the guest speaker has any special needs. Ask them if they want questions during or after. Get their bio so you can introduce them, or delegate. Hint: LYNN is really good at introductions. Another hint : Whoever invited the speaker should get the bio ahead of time and share it with whoever is going to do the introduction.
2. Most people will be there by 1:15
3. Get people's attention, introduce yourself, and announce the order of the meeting
   1. Get some food and drink
   2. Announce the donations and put out a container for them
   3. Put out the guest sign-in book
   4. Introduce the speaker
   5. Speaker
   6. Thank the Speaker
   7. More refreshments
   8. Social time
4. During the speaker's presentation, someone has to control the extremely talkative members. Use a firm hand.

Closing up

1. Distribute leftovers
2. Wash any cutlery we're keeping
3. Sort the garbage
4. Water jug back in the fridge
5. Look around the room for stuff people left behind
6. Put our stuff back in the box in the closet
7. Congratulations, you did it.

This page is in the HowtoCategory