2020-02-09 AGM Meeting

Welcome members of Elderberries to our 2020 AGM

Order of business today:

The day actually consists of two meetings. The only function of this first meeting is to present the Annual Reports and to elect the new board. After that we have ... (whatever it is.)

Does that layout for the day sound OK? Any suggestions for improvements?

Chair's Report

Events In 2019

• JANUARY: New Year's Resolutions. your most memorable winter. Resolutions were saved in 2019-01-13 Meeting to publish in December.
• FEBRUARY: Allison: Linda Furlought - Northwood Radio
• MARCH 10: ANNUAL GENERAL MEETING 2019-03-10 AGM Meeting + Pride Feedback Event
• APRIL 14: Food & program sponsored by prideHealth: Health Questions, Answers, & Discussion
• MAY 12: Mother's Day: Stories about Mother Figures In Your Life
• JUNE 9: Raymond Taavel's Birthday. Picnic in Raymond Taavel Park. $80 BBQ supplies, $50 rental of tables & chairs. 15 elderberries... 2 street people; a couple drop-ins, 1 from the Raymond Taavel Park group, 20 altogether.
• JULY 22: Pride Salon
• AUGUST 11: BBQ in Point Pleasant Park. Rain Date: Aug 18
• SEPTEMBER 9: Cancelled - Hurricane Donair
• OCTOBER 13: 1) Dan: Archives Project. 2) Vote on Future Meeting Topics
• October 27: Celebration of Life for Scott MacNeil
• NOVEMBER 10: Double Reading: Jackie Dumas, Ann Bishop. DAN will bring the wireless mic & amplifier.
• DECEMBER 8: 1) Publish the "New Years Resolution" notes in 2019-01-13 Meeting 2) Maybe 3-4 people from the Gay Men's Choir leading us in carols. 3) White Elephant Gift Exchange.

Treasurer's Report

Just a reminder, this report is for 1 January 2019 to 31 December 2019.

(probably mention that Ann Gorman was very helpfully treasurer for some of 2019)

Income:

• We collected 364.66 at meeting donations and mug sales.

Expenses:

• We spent 280.26 for meeting food
• We spent 151.11 getting our mugs printed
• We spent 180 to run the Meetup group that allows people to register via meetup.com
• We spent $66.68 on that teakettle and a day planner for the chair

Pride Salon Event

• Pride gave us $550 to run the Pride Salon and it cost us $490.61. Those costs were for speakers' honoraria, food, and the space, and for some tech.

Changes In Financial Position

• We started out 2019 with 914.66 in the bank

XXX moved that that the treasurer's report be accepted. YYY seconded.

Membership

We had 24 new members in 2019, compared to 55 in 2018! As of end of year, we had 275 emails on our mailing list and 6 people on our phone list.

Pauline has been faithfully calling the phone people to let them know about the meetings (although I'm not sure if any of them ever come.)

Election

Now, presentation of our slate of new board of directors. For our election, we propose to present to you a slate of directors, a motion to accept that slate, discussion and a vote.

Existing Boardmembers

• Allison: Boardmember
• Anita: Treasurer / Social media
• Barend: Chair / Newsletter / Speaker's Bureau
• Dan: Secretary / Membership / Social Media
• Lynn: Ex Officio
• Mike Sangster - Boardmember
• Paula Wedge - Boardmember
• Pauline Fedrick: Phone Tree
• Richard Crooks - Boardmember

Do we have any nominations from the floor? Yes!

New Boardmembers

Our proposted slate:

XXX moved that that the slate of boardmembers be accepted. YYY seconded.

Discussion.

Vote. Motion to accept the slate passed.

Thank you old Board, welcome new Board. This meeting is now ended.