2025-07-11 Meeting

Elderberries Board Meeting 2025-07-11

... at Lynn Murphy's and on Zoom.

Present: in person: Nathan, Barend, Renée, Lynn (host), by Zoom: Pauline, Dan, Kaitlin

The meeting came to order at 2:15pm

BBQ on Sunday the 13th:

• at 10:00 Sunday, based on weather, Dan will call BBQ in PPP or a regular pot luck, and email the members
• Dan will pick up 2 dozen hots and hams and 1 package of vegetarian hots even though they will probably be waste, and condiments and pop
• Dave LeBlanc will help Dan move the fridge, BBQ & propane tank to the party and back

Changing Banks

• Dan: we need to appoint someone to bell the cat - that is, do this.
• ACTION: Board members will talk to a variety of banks and report back

Accounting for Anita’s fund

• Ideas:
  • Anita's fund will not be around for very long -- months.
  • And other projects will come along, and
  • In general we need to keep track of how much money we have in the bank, vs how much we've allocated to projects, yielding how much we have actually to spend .
• Motion: Barend: Kaitlin & Dan will keep track of how much of our money is part of the Anita fund (and other money we’ve committed to). Passed.

Financial Report by Dan

• Bank: as of the end of May we had $1,846 in the bank, $1,166.34 of which is the Anita fund, leaving $679.66 that belongs to the Elderberries

New Chair

• It would make sense if we could appoint a vice-chair who was ready to take over for the chair when the time came
• We could just imply that the Vice-Chair usually becomes Chair.
• The definition of the Vice-Chair's duties are in our By-Laws, here.: specifically item 37: "37. The Vice-Chair shall perform the duties of the Chair during the absence of the Chair, or when the Chair may request them to do so."
• Motion: Nathan: That Lynn sends a letter to the general membership inviting them to become the Vice Chair. Passed.

Updating Jacqui’s Proposal Letter Of Support

• ACTION: DAN will update the letter of support for Jaquie’s project

Fundraiser

• We can write a letter similar to the one we did during Covid asking the members for $$
• ACTION: LYNN will compose a fundraising letter for the new year

Meeting was adjourned at 3:50pm