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As soon as the minutes are approved at the NEXT agm, this whole page gets replaced with this link:
https://gay.hfxns.org/pics/ElderBerries/2025-03-09_AGM.pdf
Held March 9, 2025 in the Adult Day Space, Northwood
Board Present: Lynn Murphy, Dan MacKay (running Zoom), Barend Kamperman (chair & notes)
Regrets: Kaitlin Drury, Allison Brewer, Renee Clark, Nathan Elling and Pauline Federick
Members: Chris Terriack, Stephanie Brown, Dave Leblanc, Kirby Geddes
Guest speaker: Katerina Bakolias
We had Zoom up but no Zoom attendees.
Barend Kamperman, Chair gave opening remarks and Mi'kmaq land declaration
Approval of the minutes of the last AGM, here: https://gay.hfxns.org/pics/ElderBerries/2024-02-11_AGM.pdf
Kaitlin Drury's 2024 Treasurer's Report was given by Dan.
With absolutely no plan to or effort towards, we ended the year in almost exactly the same financial position as we started.
I'll be reporting some unusually large numbers here; $2500 of these amounts was a community consultation project by the Provincial Office of Equity and Anti-Racism where we ran seven focus groups - all moderated by Renée, and $750 was for the Defining Moments history workshop, run by Nathan and Dan. Both of those projects left some extra money in our bank account.
Our income in 2024 was 4082.60. Aside from those two big projects, 232.60 of that was donations during our Salons, and $200 which MacPhee centre gave us for the Storytelling Salon.
Our expenses, believe it or not, were exactly the same to within FOUR DOLLARS. We spent most of the money on those special events I just mentioned, and $200 for a biography for Hugo Dann, who really was responsible for the creation of the Elderberries, which which is nearing completion. We donated $150 to MacPhee Centre.
We started the year with a bank balance of 761.52 and ended it with a balance of 809.48. There are an extra 43.58 in the bank which we can not account for - probably deposits of one or two collections which we did not record.
In terms of assets, at the end of 2024 we had the bank balance, plus an undeposited cheque for the purchase of two mugs, plus our inventory of fourteen mugs for a total assets of 1,049.48.
If there are any questions, we can provide details now or any time.
| Income | ||
| Collection | 232.60 | |
| Mug Sales | 95.00 | |
| Special Event Funding | 3,550.00 | |
| Special Event Donation | 300.00 | |
| Total Income | 4082.60 | |
| Expenses | ||
| Admin Expenses | 0.00 | |
| Misc Expenses | 344.08.00 | |
| SSS Food | 277.40 | |
| Honoraria | ||
| Special Event Expense | 3,231.84 | |
| Mugs & Brochure Printing Cost | 0.00 | |
| Other Promotions | 0.00 | |
| Donations to other orgs | 150.00 | |
| Speakers Gifts / Honouraria | 50.00 | |
| Bank Charges | 24.90 | |
| Total Expenses | 4,078.22 | |
| Made (lost) money | 4.38 |
| Assets | ||
| Bank Balance | 809.48 | |
| Cheque from Lynn for mugs | 30.00 | |
| Mugs 14 @ $15 each | 210.00 | |
| Total Assets | 1,049.48 | |
| Liabilities | ||
| No known ones | 0.00 |
| Starting Bank Balance | 761.52 |
| Ending Bank Balance | 809.48 |
This accounting is out by $43.58 -- we have that much more money than we can account for.
Barend Kamperman motioned for the Treasurer's Report to be approved. Kirby Geddes seconded the motion. Motion passed.
Discussion then followed.
Chair's Report of highlights of some of our doings in 2024.
By Dan
Again the last year we’ve had several references of members from social workers and therapists which is extremely gratifying - it means that a) we’re known to them and b) they consider us a healthy place for their members to be referred to.
We added 38 members in 2024; about the same as in 2024 where we had 45 new members; during covid we had 25 new members per year. 2018: 55 new; 2017: 23.
As of end of year we had 375 emails on our list and 8 people who we call every month, thank you Kaitlin.
We don’t know how much overlap there is between the Facebook membership and the email membership. I know that we get very VERY little engagement from our Facebook members, I don't know why. The statisitics are: 732 people, 50 more than last year, 58% women, 42% men, 33% from Halifax, 7% from Dartmouth. 98% from Canada.
Out of these possibly eleven hundred people, we get fifteen, the same fifteen, coming to most of our meetings. That’s pretty normal and totally OK. Still it would be good to work on expanding that range.
Some free discussion followed adding details such as the March 15th Rainbow flag raising ceremony at City Hall spearheaded by Lynn Murphy, past Chair.
Barend and Dan both work on this but no one person is in charge of it.
Our speaking engagements in and outside the metro area are well received.
The Board for 2025-26 The following have offered or reoffered to be on the "new" Board:
Stephanie Brown motioned that the entire slate of the new Board be approved. Kirby Geddes seconded the motion. The call for any objections to any or all of the candidates be accepted was repeated three times. A vote was held with 100% approval without abstentions. The new Board was approved. The AGM ended.