2019-05-21 Meeting

Meeting came to order at 6:00pm at Killam Room G40H

Present: Pauline, Barend, Paula, Richard, Allison, Mike, Anita, Anne, Dan (notes)

Discussion of "Ground Rules"

45 minute discussion. Conclusion: we are spending a lot of time and adding a lot of rules to address a problem of one or at most three members. We really need to work with just those members.

Suggested Opening: “There will be no side talking - if you need to have a private conversation please go off to the side.”

Discussion of "Observations"

Item: we need a clear and unified statement what the mandate of the group is, what’s the format, who is allowed to come?

• Action: BAREND & ALLISON will review the brochure.
• DAN will reprint.

Item: Mic for speakers

• RICHARD and ANNE will look at the mic / av issue

Item: no clarity about what the collection / donation tin is for;

• ANITA & PAULA will come up with some wording to speak at the beginning of the meeting when we bring the tin out

Item: Greeters

• RICHARD & MIKE will coordinate the greeting

Item: Guest Speaker Handling

• RICHARD & MIKE will also do this

Other

DAN will send out notice about UNDER THE BRIDGE to the membership.

Chairing Meetings

• Confusing use of the word "Chair": e.g Dan is the Chair of the organization, but there is a Chair for each Salon, which has been Anita for the last few meetings.
• Decision: let's use the word "Meeting Chair" or "Facilitator" for the job Anita's been doing.
• Also, let's have a team:
• ANITA & PAULA will take turns as Meeting Chair / Facilitator

Food: Discussion

• We will supply coffee, tea, scones and butter
• DAN & BAREND will adjust the newsletter to fit.

July Event

• DAN will ask Scott to participate.

SPEAKERS

• Anne Bishop
• Tuma Young
• We need to hunt for others.

June Event

• DAN will check with McFarland about getting some tables and chairs.
• DAN will ask Kirby, Vance & Cecil if they have tables and chairs.
• DAN will ask Dave LeBlanc if he can move the tables and chairs around.
• DAN will mention the event to Raymond's ex-boss.
• DAN will create a planning document for this.

Meeting ended at 8:10.